FINANCIAL MATTERS

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1 How do I make the payment?

 

You can make payment for tuition and other fee through two methods:

1.        Bank transfer

2.       Online payment through UGM Admission System

Details about amount of payment, account number, etc, will be further informed in Letter of Offer after students accomplish the application process.

2 If I cancel my registration after settling the payment, can I have my payment back?

 

No, the payment is non-refundable.

 

SCHOLARSHIP

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1 Are there any scholarships available for undergraduate students?

 

Currently we don’t have any scholarships for undergraduate. However, partial support is available under agreement between UGM and partner universities
2 Are there any scholarships available for graduate students?

 

1.        Gadjah Mada International Fellowship (GMIF) Program http://wcu.ugm.ac.id/gadjah-mada-international-fellowship-program/

2.      Kemitraan Negara Berkembang (KBN) Scholarship

http://www.knb.ristekdikti.go.id/

 

3 Are there any scholarships available for postgraduate and postdoctoral students?

 

1.        The UGM-SYLFF Fellowship

The fellowship offers Doctorate Program for international citizens with strong interest on Indonesian studies. The candidates will conduct research in UGM, a campus with the environment of a miniature Indonesia which is the perfect laboratory for Indonesian studies, and with the ample resources of professors to consult related to the research conducted.

https://oia.ugm.ac.id/sylff/

 

4 Are there any scholarships available for special program in UGM?

 

1.       Darmasiswa

This is a scholarship program offered to all foreign students from countries which have diplomatic relationship with Indonesia to study Indonesian language, art and culture. This program is organized by the Ministry of Education and Culture (MoEC) in cooperation with the Ministry of Foreign Affairs (MoFA). UGM is one of the universities in Indonesia that the participants can choose for the purpose of study.

http://darmasiswa.kemdikbud.go.id/

 

 

Aside from the aforementioned information, some countries might provide scholarship for studying in Indonesia. Kindly check the information from your own government.

STUDENT EXCHANGE PROGRAM

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1 Who can apply for student exchange program at UGM?

 

Student exchange program is conducted between UGM and university partners (link to https://oia.ugm.ac.id/international-collaboration/).

In order to participate in student exchange program, the students must be firstly nominated by their home university.

2 Is it possible to study at UGM as exchange student if my university does not have any exchange agreement with UGM?

 

Yes, it is also possible to study at UGM as a free mover. International students studying at UGM under this scheme will have to pay tuition fee (self-funding).
3 Is student exchange program conducted every semester? Yes, it is possible to study at UGM through student exchange program both in Semester 1 (August-January) and Semester 2 (February-July). The length of study could be one to two semesters, depend on the agreement between UGM and each university partner.

 

For further information regarding student exchange program, please refer to this page.

 

IMMIGRATION

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1 What is the difference between Indonesian Limited Stay Visa (VITAS) and Social and Cultural Visa (VKSB)?

 

Students for exchange program, undergraduate, graduate and doctoral program are recommended to use Indonesian Limited Stay Visa (VITAS) to enter Indonesia. This kind of visa requires more documents to prepare and longer period to apply in advance compared to Social and Cultural Visa (VKSB). However, if you hold VITAS, it is more convenient for you to convert it to Indonesian limited stay permit once you arrive in Indonesia.

Social and Cultural Visa (VKSB) is recommended for those who come to Indonesia for short period only (between one to six months), such as short course, social program and short research project.

 

2 How do I apply for a visa and limited stay permit (ITAS) for Indonesia? Read further on this page.

 

3 What will happen if I did not report to OIA UGM upon my arrival in Indonesia?

 

International students are required to report to Office of International Affairs UGM (Address: Bulaksumur F12-13, UGM Campus, Sleman, D. I Yogyakarta, Indonesia – Google Maps: http://bit.ly/OIAUGM) maximum one week after arrival in Indonesia. The purpose is mainly to convert your VITAS into ITAS. This process is MANDATORY because VITAS will expire in 30 days after student’s arrival and it means you will stay in the country illegally (overstay).

At OIA, you have to complete required documents with the assistance of OIA staffs. After the completion of all documents, OIA will help you deliver your documents to the local Immigration Office in Yogyakarta and notify you once the document is ready.

4 What is considered as overstay in Indonesia? If you stay in Indonesia for longer period than the validity of your visa or stay permit, it is considered as overstay.

Example:

1.        You entered Indonesia on the 1st of September using the visa on arrival which is valid for 30 days. It means that the validity will be until 30th of September and each day after that date would count as ‘overstay’.

2.       You entered Indonesia on 1st of September using VITAS that is valid for 30 days. Until the 30th day of your stay, you have not started processing the conversion of your VITAS to ITAS. As long as you do not process your ITAS, each day after the visa expiration would count as overstay.

If the overstay is 60 days or less, the consequence is paying fine. As of 2016 regulation, the fine is Rp300,000 per day. However, if the overstay exceeds 60 days, there might also be further investigation from Immigration, deportation, blacklist to re-enter Indonesia in certain period, and other unfavorable consequences.

5 Can I travel abroad from Indonesia shortly after my arrival (without having ITAS)?

 

Your VITAS can only be used once for entering Indonesia. If you travel to other countries shortly after your arrival in Indonesia and without having ITAS, it means that you need to apply for another visa again to re-enter Indonesia. Surely this will be a daunting process.
6 How do I extend my ITAS when it is expired?

 

Please contact OIA by e-mail at least two months before your ITAS expiration. OIA will inform you the required documents to be prepared and assist you in the ITAS extension process.

 

ACCOMMODATION

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1 Is there any student housing for international students in UGM?

 

There are six student housings managed by UGM that are available both for local and international students. Check http://residence.ugm.ac.id/v2/ for further information.

 

2 Is it possible to book a boarding house before I arrive in Yogyakarta?

 

Yes, it is. OIA staff and international student buddy will assist and inform you regarding a number of available student housings that you can choose based on your preference. Inquiries regarding accommodation can be addressed to admission@ugm.ac.id.

 

 

HEALTH INSURANCE

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1 What kind of health insurance do I need?

 

You need to apply for health insurance that covers at least basic health facilities or other kind of insurance that suits your health profile.
2 Is it possible to apply for insurance in students’ home country? Yes, it is possible. Particularly, for non-degree students, we advise you to apply for insurance in your home country prior to your arrival in Indonesia.
3 Does UGM assist international student in applying for insurance?

 

Office of International Affairs UGM provides assistance only for degree students shall you want to apply for insurance in Indonesia. UGM has trusted health insurance partner that covers necessary health treatments and facilities for students.

 

 

 

LANGUAGE PROGRAM (INCULS)

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1 When is the deadline of registration for each semester?

 

For Semester 1 (Fall Semester) Intake: 31 March

For Semester 2 (Spring Semester) Intake: 31 August

 

2 Is it possible if I want to start studying at INCULS immediately without waiting for new semester?

 

Yes, it is possible. You can apply for the intensive program and start the language program anytime based on your preference. For the intensive program, INCULS can also design a program adjusted to the length of study (the number of hour) and the student’s budget.

https://ugm.ac.id/id/akademik/3544-inculs

 

3 How long is the period of study at INCULS? You can study at INCULS for one to two semesters.